Build once, assign to every client
Design multi-week client workflows with a visual drag-and-drop calendar. Automate onboarding, plan assignments, check-ins, and payment requests — then reuse across your entire client base.
A month of client care, on one calendar.
Design the whole client journey on one visual calendar — every message, plan, and check-in laid out day by day, weeks in advance.
Drag actions onto days
Drop an action on day 2 or week 4 — the calendar is the builder.
Every action you use daily
Messages, training plans, meal plans, check-ins, payment requests, progress summaries, appointments.
Copy, paste, rearrange freely
Bulk select steps, duplicate them across days, undo when you change your mind.
Day 1: welcome. Day 3: check-in. Week 2: summary.
Click any step on the calendar to set it up — write the message, pick the plan, choose the check-in. Every action keeps its own configuration inside the workflow.
Set up right on the calendar
Each step opens its own panel — no separate settings pages.
Personalized per client
Drop {client_name} into a message and every run fills in the right name.
Repeat a step automatically
Mark an action recurring and it repeats through the workflow — one weekly check-in, configured once.
One template. Every new client. Independent timelines.
Save a workflow as a template and assign it to any client, whenever they start. You designed the journey once — every client gets it.
Onboarding — 30 days
12 steps · 4 weeks
Assigned to 14 clients
Assign with a start date
Pick the day a client begins and the whole sequence maps onto their calendar.
Each client runs their own clock
Two clients on the same template can be weeks apart — every timeline runs independently.
If/else branches & wait steps
Split the path on a condition, or hold the next step until the moment is right.
Assign it — the calendar does the rest.
Pick the workflow, pick the start date, hit Schedule. From then on every step fires at its scheduled time, handled server-side.
Runs on our servers, not your memory
Steps execute on schedule whether you're online or not — nothing depends on you remembering.
See it on their calendar
Every scheduled step shows on the client's calendar, so you always know what fires next.
Part of the Ultimate plan
The workflow builder is included with Scraler's Ultimate plan.
Looking for reactive triggers instead — missed workouts, inactivity? That's the automation builder.
Ready to put client onboarding on autopilot?
Join trainers using Scraler workflows to onboard clients in minutes, not hours. Build once and let the system handle the rest.