Fitness Manager Software for Small Studios: 9 Tools Priced (2026)

This guide is for boutique studios, personal training studios and small teams of two to ten coaches, not for 24-hour gyms. If you run a big facility with turnstiles and a front desk, start with our gym management software comparison instead. Here the question is simpler: what does it cost to give three trainers one system for clients, bookings, programs and payments? Solo coaches without a studio should read our guide to personal trainer software instead.

Every competitor price below was read on the vendor's own pricing page on 7 October 2026. The 3-trainer, 50-client comparison is a worked example we built from those pages, so check the current page before you buy. Scraler is our own product, and we say where it does not fit.

What is fitness manager software?

Fitness manager software, also called fitness studio software or fitness business management software, is the system behind the studio. It holds the client list, takes bookings, collects recurring payments and gives each trainer a login. Beyond that, the tools split into two families.

• Class and membership tools. Mindbody, Pike13, TeamUp, Gymdesk and PushPress are built around a schedule, memberships and check-in. They suit a studio that sells classes and passes.
• Coaching platforms. Trainerize, Everfit, My PT Hub and Scraler are built around the programme: workouts, nutrition, check-ins and chat. They suit a studio that sells coaching, with sessions as one part of it.

Many boutique and PT studios sit in the middle, selling both a few classes and personal coaching. That is why the comparison below looks at price and at what is actually listed on the plan.

How much does fitness studio software cost?

For a studio with three trainers and 50 active clients, list prices on monthly billing run from $0 to $159. The table shows the plan we read for each tool and what the number includes. These are prices before tax and before payment processing fees.

Treat the sort order with care. A $79 tool that lists no workout builder and a $135 tool that does are not the same purchase. Our coaching software cost calculator and gym management software cost calculator let you run your own client count through the same logic.

How does studio software charge as you add trainers?

The headline price matters less than what moves it. Three models show up on these pages.

• By client or member count. Trainerize, Everfit and Scraler price by client seats or tiers. TeamUp counts customers who booked or bought that month. Gymdesk leaves out visitors, frozen or cancelled members and prospects. Your bill follows your growth, not your headcount.
• Flat plan with unlimited staff. Mindbody lists unlimited users on every plan, and Pike13 and PushPress list unlimited staff. Adding a fourth trainer costs nothing extra, but Mindbody is priced per location.
• Per trainer on top. My PT Hub charges $10 a month for each additional trainer, so 3 trainers is $79 and 6 is $109 on the Premium plan.

If you plan to hire, model the studio you want in a year, not the one you have. A tool that charges by client gets expensive as you fill the diary. A tool that charges by trainer gets expensive as you hire. If you are still at the planning stage, see how much it costs to open a gym.

Which features does a small studio actually need?

Start from the list of things you do every week, then check each tool against it. For most boutique and PT studios the core is six items: booking, payments, workout programming, nutrition, a client app and separate logins for each trainer. Booking is covered in more depth in personal trainer scheduling software.

Read the dashes as "not listed on the pricing page", not "does not exist". The class tools often have programming features elsewhere on their site, and the coaching tools often have a booking module that is simply priced separately. The point of the matrix is to show where you will be asked to pay more.

What does each tool cost and who is it for?

Mindbody

Mindbody lists "starting at $79 USD/month per location" with unlimited users and no fees for extra logins. The three plans are Starter, Accelerate and Ultimate, and a branded app is a paid add-on. It lists your studio on the Mindbody consumer app, which the page says reaches 3M+ monthly shoppers, so it suits a studio that sells mainly classes and appointments and wants that exposure. See Mindbody pricing for the full read.

Pike13

Pike13 has three plans: Essential at $159 a month billed monthly ($139 annual), Advanced at $225 ($195) and Premium at $286 ($249). Every plan includes unlimited staff seats and client profiles. Payroll and staff time tracking arrive on Advanced, and the branded app option on Premium. It is a good match for a studio that wants payroll and staff time tracking inside the same system.

Gymdesk

Gymdesk prices by active members: $100 up to 50 members and $125 for 51 to 100, or $25 less on each if you process with Gymdesk Payments in the US or Canada. Unlimited staff accounts and the full feature set are on every plan, with a 30-day trial. It lists martial arts, gym, Pilates and yoga studios, so it fits a studio with memberships and attendance. More in Gymdesk pricing.

PushPress

PushPress has a $0 Free plan with unlimited members and staff, then Pro at $159 and Max at $229. The catch is processing: 4.99% + $0.30 per card payment on Free, 2.89% + $0.30 on Pro. The 2.1 point gap means Pro costs less than Free once card volume passes about $7,600 a month (worked example, before the per-payment $0.30). See PushPress pricing.

TeamUp

TeamUp is one plan priced by active customers: $119 a month for 0 to 100 and $189 for 101 to 200. It is month to month with no setup fee and unlimited locations, and the branded app is a separate $99 a month. It is built for group fitness studios. See TeamUp pricing.

Trainerize

Trainerize Pro runs from $25 a month for 5 clients to $135 for 50 clients. Scheduling and payments sit in a $25 Business add-on, Stripe payments add $10, and nutrition planning adds $45 at that size. As a worked example, 50 clients with all three is $135 + $25 + $10 + $45 = $215 a month. Studio Plus starts at $275 and includes the add-ons. See Trainerize pricing.

Everfit

Everfit Studio is $105 a month at 50 clients and $165 at 100, billed monthly, with team member management included. Payments and packages start at $9 and advanced meal plans and recipe books at $39 as add-ons. White label is on the Enterprise plan. See Everfit pricing.

My PT Hub

My PT Hub Premium is $59 a month with unlimited clients and $10 for each additional trainer. A custom branded app is a $95 one-time fee. The Ultimate plan at $215 includes five additional trainers. See My PT Hub pricing.

How does Scraler handle a studio team?

On the Ultimate plan, every coach gets their own login to the studio dashboard. You create custom roles such as Senior Trainer or Nutrition Coach, set permissions for workouts, meal plans, scheduling, chat and finances, and assign specific clients to each coach. An activity log shows who did what and to which client, and there is a team chat kept apart from client conversations.

Ultimate is $109 a month for up to 100 clients (EUR and GBP 99), so a studio with 50 clients pays the 100-client tier. It also includes the white-label app, custom domain, automations and multiple locations. What Scraler does not have: door access, kiosk check-in or a point of sale. If you need those, pick one of the class tools above.

Which fitness studio software should you choose?

How do you switch studio software without losing clients?

1. 1.Export first. Download your client list, active memberships and payment schedule before you cancel anything.
2. 2.Trial with one trainer. Move one trainer and five clients for two weeks and see what breaks.
3. 3.Check how payments move. Recurring card subscriptions often have to be recreated, so plan a cut-off date and tell clients in advance.
4. 4.Move in batches. Switch one trainer or one class group at a time, not the whole studio on a Monday.
5. 5.Cancel last. Keep the old tool for one billing cycle until the new bookings and payments are confirmed.

Several vendors offer to import data for you. TeamUp, for example, says on its pricing page that it provides an expert to import your data. Ask for this in writing before you sign up. If you are moving in-person clients to coaching apps, our guide to moving in-person clients online covers the client side.